> For the complete documentation index, see [llms.txt](https://docs.couchdrop.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.couchdrop.io/administration/user-and-group-management/tasks-and-approvals.md).

# Tasks and approvals

## Overview

Tasks let you require approval before selected file or sharing actions are completed in Couchdrop.

When approval is required, Couchdrop creates a task and adds it to the **Tasks** page. The action remains pending until an assigned approver approves or rejects it.

Couchdrop supports approval for:

* Shared Links
* File uploads

## Share Link Approval

Share Link approval requires a [Shared Link](/file-sharing/shared-links.md) to be reviewed before it becomes active.

Users can create Shared Links as normal, but the link will remain inactive until an assigned approver approves it.

Approval can be assigned to:

* Specific users
* Specific groups
* The creator's managers

Managers are determined by the creator's [**Group Membership**](/administration/user-and-group-management/groups.md) settings.

### Enable Share Link approval

Go to:

**Admin Panel → Tasks → Share Link Approval**

Enable **Require approval for shared links**, then select the users or groups responsible for approval.

Enable **Also include creator's managers** if the creator's managers should also be able to review the task.

## Upload Approval

Upload approval requires files uploaded to a selected folder to be reviewed before they become available.

When enabled, new uploads are staged while approval is pending. An assigned approver can approve or reject the upload from the **Tasks** page.

### Enable upload approval

Open the folder settings and select **Upload Approval**.

Enable **Require approval for uploads**, then select the users or groups responsible for reviewing uploads.

## Reviewing Tasks

Open **Tasks** from the main navigation to view pending approvals.

Select a task to view its details, then choose:

* **Approve** — Allows the requested action to continue.
* **Reject** — Stops the requested action.

Once the task has been approved or rejected, it is removed from the task queue.

## Approval Status

While a task is waiting for approval:

* Shared Links remain inactive.
* Uploaded files remain staged.
* The requested action does not complete.

Approval events are recorded in [Couchdrop activity logs](/security-and-governance/activity-and-audit-logs.md).